GLOUCESTER CITY BOARD OF EDUCATION REQUEST FOR BIDS Contract #09 – Life Skills Classroom Alterations at Gloucester City High School Bid Advertisement The Gloucester City Board of Education of Gloucester City, New Jersey, hereby advertises for competitive bids in accordance with N.J.S.A. 18A:18A-21(a)&(b) for a single overall contract in accordance with NJSA 18A:18A-18(b) (2): Contract: #09 - Single Overall Contract for Title of Bid: Life Skills Classroom Alterations at Gloucester City High School Bidders shall be prequalified by the New Jersey Division Property Management and Construction in the trade categories listed below, or name such prequalified subcontractors: Trade Category # Title C008 or C009 General Construction or General Construction Additions and Alterations All necessary bid documents may be secured from the Architect, LAN Associates Engineering, Planning, Architecture, Surveying, Inc. (LAN). Bidding Documents will be transmitted through a web link provided to perspective bidder upon receipt of the request via email to the Architect with copy to the School Business Administrator. Email requests must reference the Life Skills Classroom Alterations at Gloucester City High School and must include Bidders Company, Company Address, Point of Contact, Telephone and Facsimile numbers, and Bidder’s email address. Contact Mr. Ron Schwenke, Assistant Vice President via email at ron.schwenke@lanassociates.com, with copy to Ms. Shannon Dennis, Office Manager, at shannon.dennis@lanassociates.com, and Ms. Sarah J. Bell, Business Administrator, at sbell@gcsd.k12.nj.us. All questions shall be submitted in writing and will be responded to through Addenda sent to all bidders via certified mail, certified facsimile, or delivery service. Bidders are requested to submit in accordance with N.J.S.A. 18A: 18A – 18(b)(2) one Lump Sum Bid for all work and materials. Bids must be sealed and delivered to the Gloucester City Board of Education Offices (Office of the School Business Administrator/Board Secretary, Ms. Sarah J. Bell) located within Gloucester City High School, at 1300 Market Street, Gloucester City, New Jersey 08030 on or before the date and time indicated below. Bidders should submit one original and two duplicate copies of their bid. It is recommended that bidders send their responses through the US Postal Service certified mail or overnight mail which provides certification of delivery to the sender or to hand deliver their bids to the Board of Education Offices between 9:00 AM and 4:00 PM daily. The envelope shall bear the following information: Title: Contract #09 – Life Skills Classroom Alterations at Gloucester City High School Name and Address of the Bidder Date: April 9, 2024 Time: 2:00 p.m. It is expressly understood that the Bidders are responsible for getting the bid and presenting it to the Business Administrator by the time and date set for the bid opening. The Board disclaims any responsibility for the loss or destruction of any bids mailed or delivered to the Business Administrator prior to the time set for the bid opening. No responsibility will attach to Architect or Owner for premature opening of a bid which is not properly identified. Please note that the bid opening process will begin on the above advertised date at 2:00 p.m. All attendees shall report to the Board of Education Offices (Gloucester City High School Main Office) and will be escorted to a meeting space by the Owner. Bids may also be submitted to the School Business Administrator/Board Secretary, Ms. Sarah J. Bell, prior to the advertised date and time. On the advertised date and time, the School Business Administrator shall publicly receive and open all bids and announce the names of the vendors and their prices. Bids may be viewed by interested parties on the advertised bid date and time. The Board of Education reserves the right to reject any bid received after the date and time set forth herein. The Board of Education does not accept electronic (e-mail) submission of bids. There will be a pre-bid meeting on Thursday, March 14th, at 3:00 PM. While attendance is not mandatory, all prospective bidders are strongly encouraged to attend this important meeting, which will be held at the Gloucester City High School located at 1300 Market Street, Gloucester City, New Jersey. Immediately following the Pre-Proposal Meeting, all interested parties will be afforded access to the High School to review existing conditions. Failure to attend the Pre-Bid meeting will not excuse any bid mistake and/or omission due to bidder’s ignorance of information disseminated at the meeting. Additional time sensitive dates for the project are: Final day for Questions to the Architect: Monday, March 18th, 2024, by 5:00 PM Date of Issuance of Addendum (if necessary): Wednesday, March 20th, 2024, by 5:00 PM Receive Bids: Tuesday, April 9th, 2024, at 2:00 PM Notice of Award/Notice to Proceed, on or about: On/Around Tuesday, April 16, 2024 Site Mobilization: Upon execution of Contracts, Bonds & Insurance Substantial Completion - All Work: Friday, September 30, 2024 All bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq., Affirmative Action Against Discrimination (N.J.A.C. 17:27 et seq.) An Initial Project Workforce Report will be required from the successful contractor. (Form AA-201). This Project will be federally funded using Elementary and Secondary Schools Emergency Relief funding (ESSER). Contractors bidding on this project are to comply with the requirements of the Prevailing Wage Rate Determination pursuant to N.J.S.A. 34:11-56.25. A bidder on a public works project for a Board of Education where the cost of the work exceeds $20,000.00 must first have been qualified by the Department of the Treasury, Division of Property Management and Construction, pursuant to N.J.S.A. 18A:18A-27 through 33, and shall submit with his bid a Prequalification Affidavit, a copy of a valid and active NOTICE OF CLASSIFICATION, a certified copy of a Total Amount of Uncompleted Contracts Form and an Affidavit that subsequent to the latest such statement submitted by him, there has been no material adverse change in his qualification information except as set forth in said Affidavit. Failure to submit these forms may result in the disqualification of the bidder and rejection of the bid. Each bid shall be accompanied by a bid bond, cashier’s check or certified check made payable to the Gloucester City Board of Education, for five (10%) of the amount of the total bid, however, not to exceed $20,000. Bidders are required by law (P.L. 1977, c. 33, as amended by P.L. 2016, c. 43) to submit a statement of ownership disclosure form statement setting forth the names and addresses of all persons and entities that own ten (10%) percent or more of it’s stock or interest of any type at all levels of ownership. The bid package will also include other documents that must be completed and returned with the bid. Failure to comply with Instructions to Bidders and to complete and submit all required forms, may be cause for disqualification of the bidder and rejection of the bid. All contractors named in this proposal, as well as subcontractors required to be named pursuant to N.J.S.A. 18A:18A-18, shall possess a valid and current Contractor’s Registration Certificate pursuant to N.J.S.A. 34:11-56.48 et seq., at the time the proposal is received by the Board of Education. Non-named subcontractors are required to submit a valid and current registration, prior to engaging in work. No bids may be withdrawn, except in accordance with the Public School Contracts Law, for a period of sixty (60) days after the date set for opening of bids. The Board of Education reserves the right to reject any or all bids, pursuant to N.J.S.A. 18A:18A-1, et seq., and pursuant to any applicable law, statute, code, or regulation, and to waive any minor immaterial informalities in accordance with applicable law. CONFIDENTIALITY OF ELECTRONIC FILE TRANSMISSIONS The Drawings, renderings, photographs, blueprints, specifications, and bidding documents are considered proprietary and confidential property of the Gloucester City School District. All electronic file transfers of this information to the bidders and/or contractors is specifically designated as “confidential” and “business proprietary,” the receiving party shall keep such information strictly confidential and shall not disclose it to any other person except to (1) its employees, (2) those who need to know the content of such information in order to perform services or construction solely and exclusively for the Project, or (3) its consultants, contractors and subcontractors whose contracts include similar restrictions on the use of such confidential and proprietary information. The information transmitted in the bidding documents relates to a school construction project and the security and confidentiality of those documents is critical to the health and safety of the children. Ms. Sarah J. Bell School Business Administrator/Board Secretary Gloucester City Board of Education 1300 Market Street Gloucester City, New Jersey 08030 Phone: 856-456-7000 (ext. 1215) Email: sbell@gcsd.k12.nj.us Dated:3/13/24 Prt's Fee:$116.10